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Waiver or Modification of Requirements Under Section 1135 of the Social Security Act in North Carolina as a Result of Hurricane Helene



September 28, 2024

  1. Pursuant to section 1135(b) of the Social Security Act (the Act) (42 U.S.C. § 1320b-5), I, Xavier Becerra, Secretary of Health and Human Services, hereby waive or modify the following requirements of titles XVIII, XIX, and XXI of the Act and regulations thereunder, and the following requirements of Title XI of the Act, and regulations thereunder, insofar as they relate to Titles XVIII, XIX, and XXI of the Act, but in each case, only to the extent necessary, as determined by the Centers for Medicare and Medicaid Services, to ensure that sufficient health care items and services are available to meet the needs of individuals enrolled in the Medicare, Medicaid, and CHIP programs and to ensure that health care providers that furnish such items and services in good faith, but are unable to comply with one or more of these requirements as a result of the consequences of Hurricane Helene, may be reimbursed for such items and services and exempted from sanctions for such noncompliance, absent any determination of fraud or abuse:
    1. Certain conditions of participation, certification requirements, program participation or similar requirements for individual health care providers or types of health care providers, including as applicable, a hospital or other provider of services, a physician or other health care practitioner or professional, a health care facility, or a supplier of health care items or services, and pre-approval requirements.
    2. Requirements that physicians or other health care professionals hold licenses in the State in which they provide services, if they have an equivalent license from another State (and are not affirmatively barred from practice in that State or any State a part of which is included in the emergency area).
    3. Sanctions under section 1867 of the Act (the Emergency Medical Treatment and Labor Act, or EMTALA) for the direction or relocation of an individual to another location to receive medical screening pursuant to an appropriate state emergency preparedness plan or for the transfer of an individual who has not been stabilized if the transfer is necessitated by the circumstances of the declared federal public health emergency for Hurricane Helene.
    4. Sanctions under section 1877(g) of the Act (relating to limitations on physician referral) under such conditions and in such circumstances as the Centers for Medicare & Medicaid Services determines appropriate.
    5. Limitations on payments under section 1851(i) of the Act for health care items and services furnished to individuals enrolled in a Medicare Advantage plan by health care professionals or facilities not included in the plan’s network.
  2. Pursuant to section 1135(b)(7) of the Act, I hereby waive sanctions and penalties arising from noncompliance with the following provisions of the HIPAA privacy regulations: (a) the requirements to obtain a patient’s agreement to speak with family members or friends or to honor a patient’s request to opt out of the facility directory (as set forth in 45 C.F.R. § 164.510); (b) the requirement to distribute a notice of privacy practices (as set forth in 45 C.F.R. § 164.520); and (c) the patient’s right to request privacy restrictions or confidential communications (as set forth in 45 C.F.R. § 164.522); but in each case, only with respect to hospitals in the designated geographic area that have hospital disaster protocols in operation during the time the waiver is in effect.
  3. Pursuant to section 1135(b)(5) of the Act, I also hereby modify deadlines and timetables and for the performance of required activities, but only to the extent necessary, as determined by the Centers for Medicare & Medicaid Services, to ensure that sufficient health care items and services are available to meet the needs of individuals enrolled in the Medicare, Medicaid, and CHIP programs and to ensure that health care providers that furnish such items and services in good faith, but are unable to comply with one or more of these requirements as a result of Hurricane Helene, may be reimbursed for such items and services and exempted from sanctions for such noncompliance, absent any determination of fraud or abuse.

These waivers and modifications will become effective on October 1, 2024, but will have retroactive effect to September 25, 2024, in the State of North Carolina, and continue through the period described in section 1135(e) of the Act. Notwithstanding the foregoing, the waivers described in paragraphs 1(c) and 2 above are in effect for a period of time not to exceed 72 hours from implementation of a hospital disaster protocol but not beyond the period described in section 1135(e) of the Act, and such waivers are not effective with respect to any action taken thereunder that discriminates among individuals on the basis of their source of payment or their ability to pay.

The waivers and modifications described herein apply in the geographic area covered by the President’s declaration, pursuant to the Robert T. Stafford Disaster Relief and Emergency Assistance Act, of an emergency as a result of Hurricane Helene on September 26, 2024, in the State of North Carolina; and my September 28, 2024, determination, pursuant to section 319 of the Public Health Service Act, that a public health emergency exists and has existed as a result of the consequences of Hurricane Helene since September 25, 2024, in the State of North Carolina.


September 28, 2024
_____________________________
Date

                        

/s/
_____________________________
Xavier Becerra

Waiver or Modification of Requirements Under Section 1135 of the Social Security Act in the North Carolina and South Carolina as the Result of Hurricane Florence


September 11, 2018

  1. Pursuant to Section 1135(b) of the Social Security Act (the Act) (42 U.S.C. § 1320b-5), I, Alex M. Azar II, Secretary of Health and Human Services, hereby waive or modify the following requirements of titles XVIII, XIX, and XXI of the Act and regulations thereunder, and the following requirements of Title XI of the Act, and regulations thereunder, insofar as they relate to Titles XVIII, XIX, and XXI of the Act, but in each case, only to the extent necessary, as determined by the Centers for Medicare & Medicaid Services, to ensure that sufficient health care items and services are available to meet the needs of individuals enrolled in the Medicare, Medicaid and CHIP programs and to ensure that health care providers that furnish such items and services in good faith, but are unable to comply with one or more of these requirements as a result of the consequences of Hurricane Florence, may be reimbursed for such items and services and exempted from sanctions for such noncompliance, absent any determination of fraud or abuse:
    1. Certain conditions of participation, certification requirements, program participation or similar requirements for individual health care providers or types of health care providers, including as applicable, a hospital or other provider of services, a physician or other health care practitioner or professional, a health care facility, or a supplier of health care items or services, and pre-approval requirements.
    2. Requirements that physicians or other health care professionals hold licenses in the State in which they provide services, if they have an equivalent license from another State (and are not affirmatively barred from practice in that State or any State a part of which is included in the emergency area).
    3. Sanctions under section 1867 of the Act (the Emergency Medical Treatment and Labor Act, or EMTALA) for the direction or relocation of an individual to another location to receive medical screening pursuant to an appropriate state emergency preparedness plan or for the transfer of an individual who has not been stabilized if the transfer is necessitated by the circumstances of the declared Federal public health emergency for Hurricane Florence.
    4. Sanctions under section 1877(g) (relating to limitations on physician referral) under such conditions and in such circumstances as the Centers for Medicare & Medicaid Services determines appropriate.
    5. Limitations on payments under section 1851(i) of the Act for health care items and services furnished to individuals enrolled in a Medicare Advantage plan by health care professionals or facilities not included in the plan’s network.
  2. Pursuant to Section 1135(b)(7) of the Act, I hereby waive sanctions and penalties arising from noncompliance with the following provisions of the HIPAA privacy regulations:  (a) the requirements to obtain a patient’s agreement to speak with family members or friends or to honor a patient’s request to opt out of the facility directory (as set forth in 45 C.F.R. § 164.510); (b) the requirement to distribute a notice of privacy practices (as set forth in 45 C.F.R. § 164.520); and (c) the patient’s right to request privacy restrictions or confidential communications (as set forth in 45 C.F.R. § 164.522); but in each case, only with respect to hospitals in the designated geographic area that have hospital disaster protocols in operation during the time the waiver is in effect.
  3. Pursuant to Section 1135(b)(5), I also hereby modify deadlines and timetables and for the performance of required activities, but only to the extent necessary, as determined by the Centers for Medicare & Medicaid Services, to ensure that sufficient health care items and services are available to meet the needs of individuals enrolled in the Medicare, Medicaid and CHIP programs and to ensure that health care providers that furnish such items and services in good faith, but are unable to comply with one or more of these requirements as a result of Hurricane Florence, may be reimbursed for such items and services and exempted from sanctions for such noncompliance, absent any determination of fraud or abuse.
  4. These waivers and modifications will become effective at 3:00 P.M. Eastern Standard Time on September 13, 2018, but will have retroactive effect to September 7, 2018, in the State of North Carolina, and to September 8, 2018, in the State of South Carolina, and continue through the period described in Section 1135(e).  Notwithstanding the foregoing, the waivers described in paragraphs 1(c) and 2 above are in effect for a period of time not to exceed 72 hours from implementation of a hospital disaster protocol but not beyond the period described in Section 1135(e), and such waivers are not effective with respect to any action taken thereunder that discriminates among individuals on the basis of their source of payment or their ability to pay.
  5. The waivers and modifications described herein apply in the geographic area covered by the President’s declarations on September 10, 2018, pursuant to the Robert T. Stafford Disaster Relief and Emergency Assistance Act, of an emergency as a result of Hurricane Florence in the States of North Carolina and South Carolina; and my September 11, 2018, determination, pursuant to section 319 of the Public Health Service Act, that a public health emergency as a result of the consequences of Hurricane Florence exists and has existed since September 7, 2018, in the State of North Carolina, and since September 8, 2018, in the State of South Carolina. 




September 11, 2018
_____________________________
Date

                        

/s/
_________________________________________
Alex M. Azar II





Waiver of Modification of Requirements Under Section 1135 of the Social Security Act in the State of North Carolina as the Result of Hurricane Dorian


September 4, 2019

  1. Pursuant to Section 1135(b) of the Social Security Act (the Act) (42 U.S.C. § 1320b-5), I, Alex M. Azar II, Secretary of Health and Human Services, hereby waive or modify the following requirements of titles XVIII, XIX, and XXI of the Act and regulations thereunder, and the following requirements of Title XI of the Act, and regulations thereunder, insofar as they relate to Titles XVIII, XIX, and XXI of the Act, but in each case, only to the extent necessary, as determined by the Centers for Medicare & Medicaid Services, to ensure that sufficient health care items and services are available to meet the needs of individuals enrolled in the Medicare, Medicaid and CHIP programs and to ensure that health care providers that furnish such items and services in good faith, but are unable to comply with one or more of these requirements as a result of the consequences of Hurricane Dorian, may be reimbursed for such items and services and exempted from sanctions for such noncompliance, absent any determination of fraud or abuse:

    1. Certain conditions of participation, certification requirements, program participation or similar requirements for individual health care providers or types of health care providers, including as applicable, a hospital or other provider of services, a physician or other health care practitioner or professional, a health care facility, or a supplier of health care items or services, and pre-approval requirements.

    2. Requirements that physicians or other health care professionals hold licenses in the State in which they provide services, if they have an equivalent license from another State (and are not affirmatively barred from practice in that State or any State a part of which is included in the emergency area).

    3. Sanctions under section 1867 of the Act (the Emergency Medical Treatment and Labor Act, or EMTALA) for the direction or relocation of an individual to another location to receive medical screening pursuant to an appropriate state emergency preparedness plan or for the transfer of an individual who has not been stabilized if the transfer is necessitated by the circumstances of the declared Federal public health emergency for Hurricane Dorian.

    4. Sanctions under section 1877(g) (relating to limitations on physician referral) under such conditions and in such circumstances as the Centers for Medicare & Medicaid Services determines appropriate.

    5. Limitations on payments under section 1851(i) of the Act for health care items and services furnished to individuals enrolled in a Medicare Advantage plan by health care professionals or facilities not included in the plan’s network.

  2. Pursuant to Section 1135(b)(7) of the Act, I hereby waive sanctions and penalties arising from noncompliance with the following provisions of the HIPAA privacy regulations: (a) the requirements to obtain a patient’s agreement to speak with family members or friends or to honor a patient’s request to opt out of the facility directory (as set forth in 45 C.F.R. § 164.510); (b) the requirement to distribute a notice of privacy practices (as set forth in 45 C.F.R. § 164.520); and (c) the patient’s right to request privacy restrictions or confidential communications (as set forth in 45 C.F.R. § 164.522); but in each case, only with respect to hospitals in the designated geographic area that have hospital disaster protocols in operation during the time the waiver is in effect.

  3. Pursuant to Section 1135(b)(5), I also hereby modify deadlines and timetables and for the performance of required activities, but only to the extent necessary, as determined by the Centers for Medicare & Medicaid Services, to ensure that sufficient health care items and services are available to meet the needs of individuals enrolled in the Medicare, Medicaid and CHIP programs and to ensure that health care providers that furnish such items and services in good faith, but are unable to comply with one or more of these requirements as a result of Hurricane Dorian, may be reimbursed for such items and services and exempted from sanctions for such noncompliance, absent any determination of fraud or abuse.

These waivers and modifications will become effective at 4:00 P.M. Eastern Standard Time on September 6, 2019, but will have retroactive effect to September 1, 2019, in the State of North Carolina, and continue through the period described in Section 1135(e). Notwithstanding the foregoing, the waivers described in paragraphs 1(c) and 2 above are in effect for a period of time not to exceed 72 hours from implementation of a hospital disaster protocol but not beyond the period described in Section 1135(e), and such waivers are not effective with respect to any action taken thereunder that discriminates among individuals on the basis of their source of payment or their ability to pay.

The waivers and modifications described herein apply in the geographic area covered by the President’s declaration on September 3, 2019, pursuant to the Robert T. Stafford Disaster Relief and Emergency Assistance Act, of an emergency as a result of Hurricane Dorian in the State of North Carolina; and my September 4, 2019, determination, pursuant to section 319 of the Public Health Service Act, that a public health emergency as a result of the consequences of Hurricane Dorian exists and has existed since September 1, 2019, in the State of North Carolina.






September 4, 2019
_____________________________
Date

                        

/s/
_________________________________________
Alex M. Azar II





Determination that a Public Health Emergency Exists As a Result of the Consequences of Hurricane Helene in the State of North Carolina

​​As a result of the consequences of Hurricane Helene on the State of North Carolina, on this date and after consultation with public health officials as necessary, I, Xavier Becerra, Secretary of Health and Human Services, pursuant to the authority vested in me under section 319 of the Public Health Service Act, do hereby determine that a public health emergency exists and has existed since September 25, 2024, in the State of North Carolina.



September 28, 2024
_____________________________
Date

                        

/s/
_____________________________
Xavier Becerra


Determination that a Public Health Emergency Exists in North Carolina and South Carolina as the Result of Hurricane Florence


As a result of the consequences of Hurricane Florence on the States of North Carolina and South Carolina, on this date and after consultation with public health officials as necessary, I, Alex M. Azar II, Secretary of Health and Human Services, pursuant to the authority vested in me under section 319 of the Public Health Service Act, do hereby determine that a public health emergency exists and has existed since September 7, 2018, in the State of North Carolina, and since September 8, 2018, in the State of South Carolina. 



September 11, 2018
_____________________________
Date

                        

/s/
_____________________________
Alex M. Azar, II




Determination that a Public Health Emergency Exists in the State of North Carolina as the Result of Hurricane Dorian

As a result of the consequences of Hurricane Dorian on the State of North Carolina, on this date and after consultation with public health officials as necessary, I, Alex M. Azar II, Secretary of Health and Human Services, pursuant to the authority vested in me under section 319 of the Public Health Service Act, do hereby determine that a public health emergency exists and has existed since September 1, 2019, in the State of North Carolina.



September 4, 2019
_____________________________
Date

                        

/s/
_____________________________
Alex M. Azar, II




Exercise Hurricane Don Demonstrates North Carolina Medical Reserve Corps’ Real-world Response Capabilities

Exercise Hurricane Don Demonstrates North Carolina Medical Reserve Corps’ Real-world Response Capabilities

By Kimberly Clement, MPH, Paramedic, Program Manager, Healthcare Preparedness Program, Division of Health Service Regulation, Office of Emergency Medical Services, North Carolina Department of Health and Human Services

From 1851 to 2019, 84 hurricanes made landfall in North Carolina. This year, NOAA predicts that the Atlantic hurricane season will be particularly active, and North Carolina Medical Reserve Corps (MRC) units recently trained with area responders before the first storm of the season threatened the area. Exercise Hurricane Don tested our ability to provide the kinds of support that keep people healthy when disaster strikes.

North Carolina uses its State Medical Response System, which includes our North Carolina Office of Emergency Medical Services (NCOEMS) staff; regional Health Care Coalitions; Medical Reserve Corps units; and governmental and private health care organizations across the state. When there is a state activation that requires public health and medical support under Emergency Support Function #8 (ESF-8), the North Carolina State Medical Response System is activated.

In preparation for hurricane season, the NCOEMS organizes an annual full-scale exercise to test policies and procedures for emergency operations, state medical support shelters, the North Carolina mobile disaster hospital, patient movement, and more. The Capital Medical Reserve Corps and the NC-400 State Medical Assistance Team MRC provided clinical and non-clinical support as part of this year’s exercise. These MRC units provided staffing support at the mobile disaster hospital, a five-bed emergency department, and the state medical support shelter. The state medical support shelter provides assistance to individuals who have been displaced from their health care community and would have difficulty maintaining their usual level of health care without this support.

MRC clinicians trained in the roles they would have during a major hurricane or other type of disaster. Our clinicians dedicated a total of 134 hours to hurricane preparedness training during this event. Without the engagement of the State Medical Response System and our MRC units, the success of our disaster preparedness efforts would fall short of meeting the needs of our 10.8 million residents of North Carolina.

Exercise Hurricane Don simulated a Category 3 hurricane making landfall in Brunswick County resulting in a major disruption to the health care system. In this scenario, approximately 250 patients needed to be cared for in a state medical support shelter. Dozens of patients needed emergency department level of care in an area where the local hospital had just five beds.

Exercise Hurricane Don ensured we had the protocols, supplies, and medical logistics support for the level of patient care required during a large-scale hurricane. During this exercise, our team tested procedures for activating our MRC units; our state’s Emergency System for the Advance Registration of Volunteer Health Professionals (ESAR-VHP); and our check-in and check-out procedures for staff in operational sites.

After the event, participants provided an evaluation of the exercise and helped with the identification of additional training and exercise needs that can be incorporated into our training and exercise plan as we continue to bolster our MRCs through the use of MRC-STTRONG funding.​

Telehealth Booth Increases Access to Health Care in North Carolina During the COVID-19 Pandemic

Telehealth Booth Increases Access to Health Care in North Carolina During the COVID-19 Pandemic

North Carolina
June 2021

Background:

To decrease the risk of COVID-19 exposure between doctors and their patients, telehealth services have become an increasingly popular way to receive care. While telehealth is a convenient option for many, patients without reliable internet access cannot always utilize telehealth services. Limited access to telehealth resources at home may cause some people to delay medical care or preventative visits, causing them to avoid seeking critical care when they need it. This is the case in Robeson County, North Carolina, where according to 2020 Census data, 59.1% of households do not have broadband access.

Response Activities:

Telehealth sign The University of North Carolina (UNC) Health Southeastern’s Community Health Services has begun to operate a telehealth booth for public use in Lumberton as a step towards overcoming inequitable access to health care resources. The booth, placed in UNC Health Southeastern’s Community Health Education Center, was purchased using Hospital Preparedness Program (HPP) cooperative agreement funds. This booth will give communities with inadequate broadband connections the chance to schedule one-on-one Zoom appointments with a provider of their choosing. It is self-guided and equipped with temperature sensors and blood pressure monitors. Additionally, each booth location will have trained, on-site individuals present to assist with any operational issues that patients may encounter. Patients schedule their telehealth appointments through UNC Health Southeastern’s Contact Center.

There are currently five telehealth booths that have been placed in high-traffic areas throughout Robeson County, with additional installations planned for 2021. Program leaders worked with community partners to identify the community's barriers to health care service access and determine locations that would be most accessible to county residents. To ensure broad accessibility, booths are placed at the Robeson County Housing Authority, Maxton Medicine Shoppe, and Robeson County Sheriff’s Department.

Impact:

The installation of the telehealth booths provides residents across Robeson County with the opportunity to experience the benefits of telehealth despite significant disparities in individual broadband access. As the program moves into the next phase of implementation, the focus has shifted to community engagement and marketing to specific populations that are expected to benefit the most from the booths. Although these efforts have just begun, there has already been a notable increase in MyChart signups for the booths. By standing up these telehealth booths, Robeson County is transforming patient care in an equitable and accessible way for the community.

A Father Turns to NDMS for Help Following Hurricane Helene

A Father Turns to NDMS for Help Following Hurricane Helene

In a scene from every parent's nightmare, Brandon Pitman's 12-year-old son Gabriel needed specialized compound medicine to treat his seizures. But the local compounding pharmacy was closed following Hurricane Helene, and no other pharmacy in the area could produce the medication needed.

 

Following Hurricane Helene, ASPR's Jennifer Sawicky and Lindsey Corrente help Brandon Pitman get life-saving medication for his son Gabriel.

To make things worse, Brandon's cell phone had no service, so he couldn't call pharmacies outside the area for help. Even if he could find a pharmacy to fulfill the medication, due to storm damage delivery to his home was not an option.

Fortunately, ASPR's responders were ready to help. Brandon brought his child with special needs, Gabriel, to ASPR's Base of Operations (BoO) at Blue Ridge Memorial Hospital in Spruce Pine, North Carolina, for help in securing the life-saving medication.

Two pharmacists from the National Disaster Medical System's Disaster Medical Assistance Team RI-1, Megan McCaskill and Jennifer Sawicky, and the Incident Management Team (IMT) pharmacist lead, Maya Leiva, collaborated to ensure Gabriel received his medication. First, they worked with the prescribing physician to determine the correct medications and dosages. Next, they located an open compounding pharmacy in Durham, NC - approximately 200 miles away - to prepare the medication.

Sometimes, a drug isn't right for a patient as it is usually dispensed. In these cases, the product may need to be compounded. For example, if the FDA-approved medication contains a dye the patient is allergic to, a compounding pharmacy can prepare a version of the drug that does not include that dye. The compounding pharmacy can prepare a liquid formulation if the patient can't swallow a tablet. A licensed pharmacist or physician combines, mixes, or alters the ingredients of a drug to create a tailored medicine that meets the specific needs of the patient.

The compounding pharmacy agreed to waive shipping and copayment fees, ensuring the Pitmans didn't incur any expenses. The pharmacists then focused on getting the medication to the Pitmans as quickly as possible. They arranged for the compounding pharmacy ship the medicine to the IMT in Charlotte and the ASPR logistics team delivered the medicine to the BoO in Spruce Pine.

The Pittman family had the medication in hand within 28 hours of coming to NDMS for help.

ASPR's Jennifer Sawicky and Lindsey Corrente help 12-year-old Gabriel Pitman get life-saving medication difficult to obtain after Hurricane Helene.

The NDMS is activated at a state's request when health resources are overwhelmed by disasters, such as a hurricanes, earthquakes, pandemics, or terrorist attacks.

A BoO is a modularly designed facility that allows NDMS to deploy assets to meet the needs of responders in the field. These assets can include hospital beds, medical equipment, and pharmaceuticals.

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